Our Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

Contract

To provide the photography services you have requested.

Legitimate Interests

To operate and improve our business, communicate with clients, maintain records, and protect our business interests.

Consent

Where you have given specific permission, such as subscribing to marketing communications.

Legal Obligation

Where we are required to retain information for tax, accounting, or legal purposes.

Photographs and Portfolio Use

Photographs may be used on our website, social media channels, marketing materials, exhibitions, competitions, and professional publications where permission has been granted or where we have a legitimate business interest in showcasing our work.

Clients may opt out of portfolio use by notifying us in writing in accordance with their photography agreement.

Third-Party Providers

We may use trusted third-party providers to deliver our services, including:

Online gallery providers

Cloud storage providers

Website hosting providers

Accounting software providers

Print laboratories and album suppliers

These providers may process personal data on our behalf and are expected to comply with applicable data protection laws.

How Long We Keep Your Information

Client records may be retained for up to 7 years where required for tax and accounting purposes.

Photographs and galleries are normally retained for a minimum of 12 months after delivery but may be retained for longer at our discretion.

After this period, files may be permanently deleted without notice.

Clients are responsible for maintaining their own backups after delivery.

Your Rights

You have the right to:

Request access to your personal data

Request correction of inaccurate information

Request deletion of personal data where applicable

Restrict processing in certain circumstances

Object to processing where applicable

Request transfer of your data where applicable

Withdraw consent where consent is the lawful basis

To exercise these rights, please contact us using the details above.

Security

We take reasonable technical and organisational measures to protect personal data from unauthorised access, loss, misuse, or disclosure.

Complaints

If you are unhappy with how your data has been handled, please contact us first so we can attempt to resolve the issue.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO).

Website: https://ico.org.uk

Telephone: 0303 123 1113

Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.